Board Responsibilities

President-Elect: the duties of the President Elect shall be as follows:

  1. At the request of the President, represent Corporation position and perspectives at meetings, seminars, hearings or other forums established throughout the state.
  2. Solicit input from the Board of Directors, CISOA membership, and the System Office regarding the agenda, location, speakers, and facilities for the Annual Conference and Business Meeting.
  3. Negotiate and arrange for all facilities for the Annual Conference and Business Meeting, working with vendors as appropriate.
  4. Arrange for early notification to the membership regarding the time, place and agenda for the Annual Conference and Business Meeting.
  5. Contact individuals, groups and organizations for service as speakers or facilitators at the Annual Conference and Business Meeting.
  6. Develop a budget for the Annual Conference and Business Meeting and present it to the Board of Directors.
  7. Within two months of the closing of the Annual Conference and Business Meeting, develop and present an income and expense report of the event to the Board of Directors.

Vice President – The duties of the Vice-Presidents, North and South, shall be as follows:

  1. Coordinate Corporation activities in their regions. This includes the scheduling of regional meetings as directed by the President, Board of Directors or membership of their region. Maintain contact with the regional representatives in their area.
  2. Organize and coordinate regional meetings as requested, arrange for the agenda, location and speakers, and ensure that minutes are kept.
  3. Represent the Corporation at various meetings as requested by the President.

Secretary – The duties of the Secretary shall be as follows:

  1. Keep the minutes of all business meetings of the Corporation and meetings of the Board of Directors.
  2. Distribute a summary of minutes to all members of the Corporation.
  3. Maintain all records of the Corporation including minutes and membership lists.
  4. Coordinate official correspondence of the Corporation.
  5. Coordinate and ensure that the Corporation’s web page is accurate and up to date with all information as directed by the Board of Directors.

Conference/Business Meeting Chair – The duties of the appointed Conference and Business Meeting Chair shall include the following:

  1. Solicit input from the Board of Directors, CISOA membership, and the System Office regarding the agenda, location, speakers, and facilities for the Annual Conference and Business Meeting.
  2. Negotiate and arrange for all facilities for the Annual Conference and Business Meeting, working with vendors as appropriate.
  3. Arrange for early notification to the membership regarding the time, place and agenda for the Annual Conference and Business Meeting.
  4. Contact individuals, groups and organizations for service as speakers or facilitators at the Annual Conference and Business Meeting.
  5. Develop a budget for the Annual Conference and Business Meeting and present it to the Board of Directors.
  6. Within two months of the closing of the Annual Conference and Business Meeting, develop and present an income and expense report of the Conference to the Board of Directors.

Regional Representatives – The duties of the Regional Representatives, North and South, shall be as follows:

  1. Coordinate and present input from all districts in the region regarding district positions on topics of state reporting and the impact and implementation of technology to the Corporation.
  2. Advise the Corporation and System Office staff on problems, concerns and issues raised in the regions regarding information systems and reporting.
  3. Meet with System Office staff as necessary.
  4. Assist the Corporation and System Office in communicating information systems policies, requirements and reporting procedures to regional members.
  5. Serve as the chair for Corporation regional meetings as needed. Arrange for agenda, locations and speakers, and ensure that minutes are kept.
  6. Consult with region members for the nomination of personnel to serve on committees, task forces or groups established by the Corporation, the System Office or other agencies, which affect information systems.
  7. Assist the Corporation in identifying staff development opportunities, which will improve the performance of Corporation members.
  8. Solicit presentation topics for the Annual Conference and Business Meeting from the community college districts and submit them for consideration to the committee / designee(s) who are planning the conference program.
  9. At the request of the President, represent the Corporation position and perspectives at meetings, seminars, hearings or other forums established throughout the state.
  10. The region representatives who are in the second year of their current term will serve as Conference Track Chairs under the Conference Program Chair.